If I am correctly informed, the General Data Protection Regulation (GDPR) entitles any EU and EEA citizen to have right of access of any data stored about them (and non-EU/EEA citizens such access to data stored about them by organizations inside the EU/EEA). This clearly includes recommendation letters which in some form or another must be linked to their identity.

This probably changes the signaling value of recommendation letters so this should be of interest to both reference letter writers and applicants.

A side question would be whether this includes reference letters written before the GDPR went into force.

I have been admitted into a college in the US for a master’s program. I am applying for TA positions under various professors because TAs get tuition benefits.

One of the professors who taught me as an undergrad (Prof. X) knows a professor in the department where I will be studying (Prof. Y). How do I ask Prof. X to recommend me to Prof. Y?

I am planning to apply for tenure and promotion to Associate Professor this Fall 2018.

In our institution, it is not required to obtain the external letter of support for the application towards tenure and promotion to Associate Professor level.

However, it is required for the promotion from Associate Professor to Full Professor. I was told that when an associate professor applies for the promotion to Full Professor, the candidate need to take an electronic copy of the whole P&T file, then colleagues external to the University will be contacted and provided the electronic P&T file towards obtaining their letter of support.

However, I am thinking if it would be prudent to obtain external letter of support and attach it along with my tenure and promotion to associate professor application file.

I have already took PDF of the whole P&T file. I am wondering if it would
be OK to upload the P&T PDF file to Google drive and provide the link to the file in the Google drive to the colleagues external to the University towards the letter of support.

Please advise.

I asked my professor to write a LOR for me. She said she would in general be happy to do that. I am quite self-conscious and worried, I would like to send an email back and say thanks, but I don’t want to sound overly grateful. Since English isn’t my first language, I would like to ask you how you would write something like this. Or: Would you maybe not write back at all, since the professor’s email box must be super busy and sending a simple thank you email might annoy them more than anything else?

I’m so not sure about this, thanks a lot!

Does anyone know how to write good letters of reference into a Chinese university? I have an awesome former PhD student who is looking at a position that exactly suits their experience. Is China like the USA that you can write something that is all praise, or is it like some countries in the EU where you are expected to comment on both strengths and weaknesses? How should the letter open?

I was planning to apply for fall 2014. As the application required a Hard Copy Letter of Recommendation, I had obtained a Letter of Recommendation from my College Professor on the college letterhead. But due to some reasons, I was not able to apply.

Now, can I use this same Hard Copy for Applying to Fall 2018, or do I need to get a recent LOR? Is there any validity period for these LOR’s.

I am concerned to the fact that how a professor whom I am asking to write an LOR, will change the name of the person every time before sending? I am applying to like 100 different persons for the position of postdoc. Does it really matter that it should be addressed appropriately (name basis)?

I am working in the interdisciplinary field of materials chemistry, nanotechnology, environmental remediation, physical and theoretical chemistry.

I am concerned to the fact that how a professor whom I am asking to write an LOR, will change the name of the person every time before sending? I am applying to like 100 different persons for the position of postdoc. Does it really matter that it should be addressed appropriately (name basis)?

I am working in the interdisciplinary field of materials chemistry, nanotechnology, environmental remediation, physical and theoretical chemistry.