I’m looking to manage media (images, video, sound) and literature (a screenshot with DOI or links to the source) I collect into an online database for myself and others to see.

I’m currently using a reference manager (Papers app) on my local devices for literature. And Pinterest for visual reference. It’s frustrating to manage multiple systems with fixed schemas, on and offline, when I’m consistently dealing with files I want to share, find, categorise and tag, and add new fields for extra comments, source links or notes.

An exemplary site, ironically enough is a static HTML database compiled about a decade ago here to manage artworks http://www.mindatplay.co.uk/index.html. However this would have been put together completely by hand (and perhaps all at once). Another great example, is this Processwire demo http://demo.processwire.com/architects/.

I’ve looked into WordPress (WP), which can categorise and tag. And with a little work I could use the Advanced Custom Fields plugin to add to the default WP schema, however this is not ideal as it requires editing themes. And there has to be a good theme for this out there somewhere!(?)

What systems can anyone recommend to achieve this? Ideally out of the box, and able to be run off a personal server. Even a good WordPress theme anyone uses for their research collection?

An ideal checklist:

  • Categories and tags
  • Accepts all kinds of media—images, video, sound, hosted videos (Vimeo, YouTube), PDFs
  • Extra fields for additional details or links
  • Visual representation beyond lists (e.g. grid view, visualisation, map)
  • Ability to navigate by a custom field, tag or category
  • Can be personally hosted on a server / easily backed-up

Thanks 🙂

Should they instead protect their tweets and Facebook posts and keep them private / Friends-only in their account settings?

Some profs’ tweets / Facebook posts are great and inform the public of their new research, especially stuff in machine learning / data science, while other profs I have seen use much of their tweets and Facebook posts to rant about politics, e.g. rants about Donald Trump. It seems dangerous for a professor to have all of his political feelings posted publicly on Twitter / Facebook.

I have seen two extreme kinds of LinkedIn profiles: one with very few info and the other full of not only written details but also visual.

I want to ask about your perception of the people who use the following LinkedIn feature quite passionately:
“Add or link to external documents, photos, sites, videos, and presentations.”

Specifically, what do you think of profiles that display scanned awards and certificates? Is it professional?

We have made a very important scientific breakthrough in the field of biomedicine. We have filed the patented and the scientific publication (in a journal with impact factor around 9.0) was published three weeks ago. Now we would like to make a huge impact and broadcast this as much as possible. Therefore we would like to know your opinion about how can we do this. We have already used twitter, facebook and linkedin, and contacted editors from Science and Nature so that they can mention our paper in highlights-like section, but no reply until now. We think that getting a highlight in such journals would be the best but we can not reach them and do not now how to do it efficiently. It would be great if you can share your experience here and give advice.

It is a requirement of my PhD to publish a certain number of papers. And for the papers to count, they need to be available online. I have deadline in my PhD study.

I have three papers accepted in one journal. It will take time to be online.

I can access my papers through ResearchGate but couldn’t find them in Google search.

How I can find the articles in Google search from ResearchGate, without waiting for the journal publishing procedure in order to meet the requirements for my PhD?

Sometime over the past several years I’ve been “tempted” to create profiles on both Academia.edu and ResearchGate.net. As time goes by I notice that it’s a bit of a hassle to make sure publications are updated on both of these. Also, I’ve noticed people are complaining about Academia.edu because of problematic terms-of-use, and about ResearchGate because of their ‘liberal’ policy, shall we say, to sending out emails to people (although I understand their policy on that issue has improved somewhat).

So, I’ve been wondering:

  • First, are these sites problematic enough to merit not having profiles on any of them?
  • Assuming that this is not the case,
    • what are the pros and cons of one over the other (except for the problematic points I mentioned above)
    • Is it worth it to maintain a profile and update publications on both these sites


  • Assume I already have a personal homepage (i.e. not a dupe of this question). I’m not asking about using these websites as an alternative to having a personal webpage.
  • Legal/IP-related issues are relevant.

According to SHERPA/RoMEO, many journals permit post-review preprints to be uploaded immediately to an author’s “personal website”, but apply an embargo period to “open access repositories” (example).

ResearchGate claim that individuals’ profile pages on their site count as “personal websites” for these purposes, and thus that it is OK to upload to ResearchGate immediately. Is this true?


  1. The fully correct answer to this is probably “we don’t know until/unless a publisher sues and there is case law”. But I’m interested in any pronouncements or arguments that have been made on the topic.

  2. There are a lot of questions about ResearchGate and about sharing preprints on this site. I don’t think that this is a duplicate of any of them… To clarify, following the close votes – I am asking specifically for the journal policies explained above, whether I can take the specific action described – not vaguely “is it OK to put published articles on RG”.